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Microsoft Word: Top 10 New Features in Word 2013
As the oldest of the Office applications, Microsoft Word already had extensive word processing capabilities. So it’s a pleasant surprise that Word 2013 has new and improved features that are useful at every level, from creating documents to reading, editing and collaborating.
1. A new look for Word
The first change you’ll see when you launch Word 2013 is a splash screen rather than a blank document like in older versions of Word. In the left pane, you’ll see a list of your most recent Word documents along with the option to open additional files. In the right pane, you can choose from various templates, such as blank templates, flyers, blog posts, and more, as well as search Microsoft’s online template library. If you’re a long-time Word user, this new landing page might take some getting used to, but it can be turned off if the old look is preferred.
The new design tab
Word 2013 still supports the ribbon interface, but document styling features are now combined in the new Design tab so they’re easy to find. Document formatting can be quickly defined by choosing themes, colors and fonts to use with them. From there, you preview your choices and can even save your default formatting for all new documents.
2. Easy graphic alignment and layout options
New alignment guides in Word 2013 make aligning pictures and other objects a snap. They are a visual way to show when an object, such as an image, chart, or SmartArt, is aligned with the top of a paragraph or with a heading or other page elements.
Convenient layout options
Select an image, graphic, or SmartArt, and the handy new Layout Options icon appears outside the top-right corner of the object. Click it to configure text placement and wrapping options, all without going to the ribbon.
When you right-click an object and choose, for example, Format Picture or Format Shape, a new formatting task pane opens. This pane replaces the dialog box of earlier versions and remains open while you work and displays easy-to-follow formatting options for the currently selected object.
3. Improved reading in reading mode
If you use Word more for reading documents than for creating them, you’ll love Word 2013’s new Reading Mode that’s clean and distraction-free. Switch to reading mode and the ribbon collapses, like most tabs. This new view automatically resizes a full-window document and displays your documents in easy-to-read columns. Click the on-screen arrows to navigate between pages or, if you’re using a touchscreen or tablet, swipe the screen from either edge of the screen. Right-click unfamiliar words to view a definition without exiting reading mode. You can also click on any image, table or graph to enlarge it for easier reading.
Get back to your job
Now when you reopen a document, Word 2013 remembers where you were and lets you continue reading or editing where you left off, even when you reopen a cloud document from a another computer or device. This feature is supported in several views, including Reading View as well as Print Layout, the default view in Word.
4. Smarter Collaboration
Reviewing documents with tracked changes and comments is now easier with the new simple markup view in Word 2013. From simple markup, complex markup is hidden and the final document is displayed. However, you still see indicators in the left margin where tracked changes have been made. When you double-click one of these lines, Word switches to the All Markups view so you can see the full changes. Click the indicator line again and Word returns to simple markup.
Another improvement is that you can lock the track changes feature in Word, which means someone has to enter a password for Word to stop tracking changes. This is a great way to ensure that all changes are saved when your document is reviewed by multiple people.
Comments are also better as they now have a reply button which gives users the option to keep a conversation going in a small speech bubble. It’s now easy to follow comments right next to related text instead of creating a slew of comments on a topic. And when a comment is processed, you mark it as done. It will be grayed out so as not to disturb you, but the conversation will still be there if you need to revisit it later.
5. Open and Edit PDFs in Word
Opening and editing PDF files is finally a standalone feature of Word 2013. In previous versions, you could save a Word document as a PDF, but you couldn’t edit a PDF without first converting it to Word document. Now you just need to open a PDF as if it were a Word document and edit it as usual. Word handles just about any PDF you want to work with, even if it contains multiple tables, large images, different fonts, etc., all without the need for a third-party application.
6. New and improved table features
Word 2013 finally solves the frustration of formatting different width and style borders in a Word table. The handy Border Painter tool and Border Styles feature make formatting quick and easy.
Select a line style, line thickness, and pen color or choose a preset from the Border Styles list, then paint the borders on the board. With the Border Sampler tool it is now also possible to sample an existing border and then use the Border Painter to duplicate the style elsewhere in the painting.
To add a new row to a table, simply hover your mouse outside the left edge of the table where the row should be inserted. Click on the small icon that appears and you are done. There is a similar icon to easily add a new column. There are also new choices for working with tables in the mini toolbar that appears when you select part of a table or right-click on a table.
7. Better handling of long documents
Long documents can become unruly to manage, especially if you are only working on a small portion of them. New Expand/Collapse options in Word 2013 let you collapse and expand headings in a document to more easily focus on the part you need. To do this, you need to format the document headings using the built-in Heading 1, Heading 2, etc. styles. To hide paragraphs, hover your mouse to the left of a formatted title, then click the small triangle that appears, leaving only the title text visible. To control the Expand/Collapse option menu, simply right-click on a header.
8. Multimedia Magic
If you design newsletters, flyers, brochures, or other graphic documents in Word, you can now add web photos and videos directly to a Word document. To add a video, choose Online Video from the Insert tab of the ribbon. This opens the search tools for Bing Video or YouTube in Word without needing to switch between Word and your internet browser. And, if you already have a video in mind, just paste the embed code. Keep in mind that these videos will only play when your computer is connected to the internet.
9. Access the cloud
Like other programs in the new Office suite, Word 2013 is cloud-connected whenever you’re online. OneDrive, Microsoft’s cloud-based file storage service, is integrated with Word and is now the default backup location. (You can also change the default to save locally on your computer.) After you upload files to OneDrive or SharePoint, they’re available for you or your colleagues to view or edit online from various devices.
The new Office Presentation Service in Office 2013 is a way to present Word documents online. You must be signed in to your Microsoft account to use this feature. Once everyone is logged into the service, which is run through the Microsoft Word web application, they will be able to follow the presentation of the document. The interface supports comments made during the presentation, and attendees can create a printable and downloadable PDF of the document.
10. Touchscreen functionality
Microsoft Word 2013, as well as the entire Office suite, is designed for touch screens. A touchscreen isn’t required for Word, but if you’re using it on a Windows tablet or touchscreen monitor, you’ll find navigation is simple and straightforward. Tap images or graphics to zoom or scroll through a document with your finger or a stylus. Tap and hold (the touch version of right-clicking with your mouse) on a word and see different options like font, synonyms, etc. Expand or collapse sections of a document by tapping on them. Double-tap with your finger to zoom in and make your document’s tables, charts, and images fill the screen. To continue reading and zoom out, tap or click outside the object again.
With features that make your daily work easier, there’s a lot to like about the new Microsoft Word 2013. options and tools behave like previous versions of Word. You’ll soon discover that Word is more flexible than ever, allowing you to work more efficiently and from virtually anywhere.
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